Requirements

Educational Background:

• Bachelor’s Degree in finance, accounting, business administration, or a related field.

Experience:

• Prior experience in accounts payable, especially with international transactions.
• Experience in administrative support roles, particularly in a procurement context and strong written communication skills. Proficiency in drafting clear, professional, and effective correspondence.
• 3 – 5 years working experience.

Skills:

• Strong understanding of accounting principles, especially in relation to foreign transactions.
• Familiarity with international purchases, custom processes and international payment (bank).
• Proficiency in SQL accounting software and Microsoft Office, particularly Excel and Word.
• Strong organizational skills with detail oriented.
• Effective communication skills for liaising with international suppliers and banks.

Other Qualifications:

• Trilingual with fluent and proficiency in reading and writing (English, Bahasa, Mandarin).

Exceptional Problem-Solving Skills:

• Demonstrates strong problem-solving abilities, with a proactive approach to identifying and addressing issues efficiently.

Attention to Detail:

• Meticulous in checking details and ensuring zero errors in all tasks, including correspondence and documentation.

Error Detection and Correction:

• Strong ability to “feel” and identify potential mistakes or inconsistencies, with a focus on accuracy and precision.

Follow-Up and Tracking:

• Efficient in tracking tasks, managing follow-ups, and ensuring that all action items are completed in a timely manner.

Initiative and Proactivity:

• Shows initiative in taking on additional responsibilities, suggesting improvements, and working proactively to achieve goals.

Integrity and Reliability:

• Exhibits honesty, reliability, and a strong work ethic, with a commitment to performing tasks as if they were running their own business.

Professionalism and Alignment with Company Values:

• Demonstrates a positive attitude and aligns with the company’s values, treating their role with dedication and a sense of ownership.

Managing Overseas Accounts Payable:

• Processing invoices and payments related to both local and international suppliers.
• Handling foreign currency transactions and ensuring accurate currency conversions.
• Coordinating with banks for bills of exchange (BA), Trust Receipts (TR) and other financial instruments.

Coordinating Overseas Purchases:

• Handling the entire process of overseas ordering and purchasing, payments and delivery schedules.
• Resolve any issues related to international shipments, customs clearance, and supplier communication.
• Preparing accurate records related to procurement activities and financial transactions.

Customs and Logistics Coordination:

• Managing customs documentation and compliance for international shipments.
• Coordinating with shipping companies.

Administrative Support:

• Providing general administrative support, including applying and renewing online, maintaining office supplies, filing and record-keeping.
• Handling correspondence in multiple languages, ensuring effective communication in a bilingual context.

Benefits

• Strictly no OT, ever. We strongly believe in work-life balance!
• Providing comprehensive training and learning opportunities
• We offer development classes that enhance career and personal growth
• Additional rewards if you achieve your target
• Year-end bonus
• KWSP, SOCSO & PCB Included.
• 5 working days a week

Additional Benefits

• Annual Leave, Medical and Hospitalization, Leave, EPF / SOCSO / PCB, Annual Bonus, Training Provided, Allowance Provided,5 Working Days, Staff Meal, Company Trip